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How to Create a Custom GPT to Improve Your Professional Writing and Communication

Build a personalized AI writing coach using a custom GPT to make your communication more concise and effective. By feeding it expert advice, you can create a tool that refines your Slack messages and emails while maintaining your natural voice.

From How I AI

How I AI: 3 Game-Changing Workflows for Product Managers

with Claire Vo

How to Create a Custom GPT to Improve Your Professional Writing and Communication

Tools Used

ChatGPT

OpenAI conversational AI

Step-by-Step Guide

1

Gather Expert Writing Guidelines

Source content from communication experts to form the knowledge base of your GPT. Find articles (like Wes Kao's advice in Lenny's Newsletter) or reference classic books ('On Writing Well', 'The Elements of Style') and upload them as PDFs to your custom GPT.

Pro Tip: The quality of your AI coach depends on the quality of the expert material you provide it. Use trusted sources.
2

Define the GPT's Instructions and Persona

In the GPT's configuration, give it a clear set of instructions. Specify its core function, such as rewriting messages for conciseness and clarity, and tell it to maintain the user's natural voice to avoid robotic-sounding output.

Prompt:
This GPT rewrites Slack messages to be more concise, to be more clear, to be readable. [It] maintains the natural voice of the user.
3

Add Specific Style Constraints

Fine-tune the writing style by adding negative constraints. Tell the GPT what to avoid, such as 'avoid too much dashes' or 'don't give so much bullet points,' to better match your preferred communication style.

4

Use Daily for an Instant Feedback Loop

Integrate the writing coach into your daily workflow. After drafting a message in Slack or email, paste it into your custom GPT and review the suggested improvements. This creates a real-time learning loop that improves your writing skills over time.

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How to Create a Custom GPT to Improve Your Professional Writing and Communication | AI Workflows